Job Title: Executive Personal Assistant – KWT

Job Code: ORX007-KW-EPA-JUL22

Job Description:

Assisting the Managing Partner and Senior Executives and providing administrative support to the organization.

Core Responsibilities:
This position includes but does not limit to the following:

●      Assist with day-to-day operations of company-wide Admin functions.

●      Manage, prioritize, screen and monitor Managing Director's correspondence including calls, emails, post and fax to ensure that they are dealt with appropriately.

●      Setup and coordinate meetings and appointments and manage schedules to enhance effective time management.

●      Create, transcribe, and distribute meeting agendas and minutes.

●      Responsible for managing the day-to-day operations of the admin department for the company and all its sister concerns

●      Liaison with and supervision over the work of the PRO relating to transfer and renewal of company licenses and vehicles registration and family members documents.

●      Coordinate with the legal Department to ensure that all visa and residency-related formalities for employees are completed on time.

●      Responsible for compiling jot forms for management signature, under the supervision of the Office Manager.

●      Maintains an up-to-date database of company licenses (and staff residencies, if required).

●      Coordinate and report on business trips

●      Supervise managing company documents and archives through the Admin Assistant and Office Assistant.

●      Report on project management software (Asana) on all activities to top management and follow up on overdue tasks with all functional heads and staff

●      Obtain Management approval on agreement / Transactions / Payments, etc as deemed necessary

●      Serve as an aide to the family and liaising with the office

●      Conducts research and analysis tasks are required.

●      Assist in the centralized filing and archiving of documents.

●      Monitors the performance and progress of Office and home Drivers and reports the same to the Office Manager.

●      Occasionally handles confidential and non-routine information.

●      Any other task as required by the management.

Travel Management:

●      Maintain travel related arrangements & schedules

●      Responsible for airplane reservations, tour arrangements, hotels reservations, car rentals and special excursions for the family

●      Process visa application

●      Coordinate and report on business trips

●      Must have basic knowledge about Europe & US travel bookings and arrangements

●      Must have good communications and sales skills.

●      Computer skills are a must to navigate through modern reservations systems

Education and Experience:

●      Bachelor’s Degree. Certification in a relevant field is a plus

●      Prior working knowledge/experience in administration work

●      Experience with document management systems

●      Knowledge of Kuwait law practices

●      Knowledge of applicable document development processes

●      Communication Proficiency

●      Willingness to learn

Key Job Skills and Competencies:

●      Planning and organizational skills

●      Able to adapt to changing priorities and demands

●      Deadline-driven

●      Willingness to learn

●      Strong verbal and written communication skills

●      Sound judgment and decision-making skills

●      Able to effectively handle sensitive and confidential information

●      Information collection and management

●      Ability to work effectively as part of a team

●      Able to work well under pressure

Language Skills:

●      Excellent oral and written communication skills in English. Arabic language is an added advantage.

Job Type:

●      Full-time

How to Apply:

Please use the link (https://airtable.com/shrpcve1rbuEzeQFG) to complete the job form.

Also, select the above-mentioned job position and job reference code while completing the form.

Note: We thank all applicants for their interest, however only those candidates selected for interviews will be contacted.